Registration and Entry Fee

Registration Deadline: January 4, 2013
Entry fee Deadline: January 14, 2013

The entry fee for each participating university team is $895. The registration fee for one task will accommodate up to 5 team members and a faculty advisor per task. Additional tasks for each university will require a $595 registration fee and will also accommodate up to 4 team members and a faculty advisor. Additional team members or advisors can be added for $125 per person. The registration form must be submitted to WERC by on-line submission, fax, email or mail no later than January 4, 2013. The entry fee is due by January 14, 2013. No refunds will be given for cancellations.

Based on previous experience with teams earning top honors in the design contest, it is recommended that your participating team consist of a combination of graduate or undergraduate students from various disciplines, including engineering, food science, technical writing, science, health, legal, business, or other related fields.  You may enter as many teams as your university would like in any of the tasks.

Task Deliverables

• A Safety Summary and Flow Sheet (5% of the total score) of your proposed process that includes information related to: bench-scale operation, process safety, chemicals (include MSDS sheets) used and waste stream emission is due via email no later than March 20, 2013.
• A Written Report (30% of total score) for each task that you are competing in is due no later than March 20, 2013. Please provide a 2nd copy of your executive summary in a separate word file.
• A 15-minute Oral Presentation (25% of the total score) on your proposed design for each task will be made at the competition on April 8, 2013.
• A Bench-Scale Demonstration (30% of the total score) of your process will be made at the competition on April 9, 2013.
• A Poster Presentation (10% of the total score) for each task you are competing in will be made at the same time as the bench-scale demonstration.

Bench-Scale Operating Permit and Chemicals

Bench-Scale Operating Permit
An Operating Permit will be issued to you prior to starting your process at the contest. WERC Safety Officers will inspect each booth for the following:

1. A copy of the Safety Summary and Flow Sheet (due to the WERC office by March 20, 2013).
2. Two copies of the Material Safety Data Sheets (one copy in the booth and one copy for the WERC Safety Officers) for any hazardous chemicals (as stipulated by OSHA 1910.1200 hazard communication standards) used in the bench-scale process. Please bring this to the contest with you as well as submitting it as part of the Safety Summary and Flow Sheet.
3. A copy of the Participant Safety Contract signed by team members (this contract will be provided to you at the contest for signatures and should be returned to the WERC safety officer).
4. A National Fire Protection Association (NFPA) placard for your chemicals (to be filled out at the contest).

Cash Awards

Award amounts are subject to change based on the number of teams participating, available funding and sponsorship. If there are less than four (4) teams competing in a task, that task may be combined into a category to compete with other tasks that also have less than four (4) teams competing.

First Place Award per task $2,500
Second Place Award per task $1,000

Other possible awards may include: Special Category Awards, Outstanding Paper Presentation, Outstanding Oral Presentation, Outstanding Poster Presentation, Outstanding Bench-Scale Presentation and others selected by the judges.

Mileage Expenses

Mileage to each participating school: $0.15 per mile (round-trip) for one vehicle to travel to Las Cruces, New Mexico. Non-USA mileage will be reimbursed at actual mileage or using the mileage amount for the furthest reimbursed travel in the contiguous USA whichever is less.

Shipping Information

An Equipment Transportation Form describing equipment being shipped to WERC for the contest must be received via mail or fax no later than March 25, 2013.

It is recommended that you ship your equipment to Las Cruces via UPS, Federal Express, etc., to simplify transportation demands. Prior arrangements must be made in advance for return of equipment to your school. Since we will be receiving many shipments, you should mark your shipping containers with your school name and number of boxes (i.e. 2 of 4).

WERC/NMSU
1060 Frenger Mall, EC III, Third Floor, Suite 300
Las Cruces, NM 88003-8001
(800) 523-5996
fax (575) 646-5474

Any packages over 100 lbs. should be shipped to:
Attn: Frank Rocha/Design Contest
1600 Wells Street
Las Cruces, NM 88003
(575) 642-1901

Due Dates

For more information, contact:

Barbara Valdez, Program Coordinator

Roseann Thompson, Research Scientist